SaaS Contract Management Software for Finance
TrueRev manages SaaS contract workflows for finance teams. New deals, upgrades, cancellations, expansions and renewals live in one place and feed your revenue schedules and your QuickBooks Online books. Less manual tracking, fewer errors and better control over your financial operations.
What is SaaS contract management for finance?
It means tracking every customer agreement and everything that changes over its life, such as new deals, upgrades, cancellations, expansions and renewals, so finance can keep revenue schedules and reports accurate. It is different from legal contract lifecycle management, which covers drafting, negotiating and signing. TrueRev focuses on the finance side.
From contract to revenue schedule
Track contract events
Upgrades, cancellations, expansions and renewals are kept with each contract's history.
Build the revenue schedule
TrueRev builds schedules from your contracts. See revenue recognition and deferred revenue.
Report with QuickBooks Online
Keep your books and reports in step through the QuickBooks integration.
One contract, a year of changes
A single SaaS contract rarely stays the same. Here is what a typical year can look like, and what finance needs to keep track of.
| When | What happens | What finance keeps |
|---|---|---|
| Month 1 | New deal signed | The contract and its terms, ready for a revenue schedule |
| Month 6 | Customer upgrades | The upgrade recorded as an event on the same contract |
| Month 9 | Customer expands to more users | The expansion, with the full history so far |
| Month 12 | Renewal date arrives | The renewal, tracked so the date is not missed |
Illustrative example, not customer data. Multiply it by every customer and the value of one place for contract history is clear.
Automated Contract Renewals
TrueRev automates the renewal process for contracts, reducing the risk of missing renewal dates and ensuring continuity of service. For companies with a large number of contracts, it eliminates the need for manual tracking and intervention.
Tracking Contract Events
Every contract changes. TrueRev records new deals, upgrades, cancellations and expansions against the contract, so you can see its full status and history in one place. That history is what keeps revenue schedules and forecasts accurate.
Centralized Contract Management
Sales, finance and customer success often end up with their own copies of a contract. TrueRev keeps contract data in one place, so everyone works from the same record instead of separate spreadsheets.
One contract record that sales, customer success and product teams can use
Contract data is not only a finance record. The same renewals, upgrades and cancellations drive decisions in other teams.
Sales and marketing
See upsells, downsells and churn from the contract events recorded in TrueRev. Use that history to understand which deals expand and which ones shrink.
Customer success and support
Know which renewals are coming up and which customers upgraded or cancelled. Renewal and contract changes also feed revenue and cash flow reporting, so timing is visible to finance as well.
Product teams
See revenue by plan or service level to inform pricing, packaging and roadmap decisions.
Related: revenue recognition, deferred revenue and the QuickBooks Online integration.
Revenue schedules and reporting
TrueRev generates revenue schedules and reports from your contract data to support ASC 606 accounting and audit requests. Your accountant decides how ASC 606 applies to your contracts.
Features
Move your revenue schedules off of Exceland eliminate multiple spreadsheets, manualerrors and version control.
Simply account for your monthly revenue and the deferred balance.
Keep track of all agreements even in a fast paced SaaS environment.
Move your revenue schedules off of Excel and eliminate multiple spreadsheets, manual errors and version control. Stay compliant with ASC 606.
Generate subscription metrics in minutes instead of days (MRR/ARR, Bookings, Churn, Cash-flow).
New deals, upgrades, cancellations, expansion - all tracked easily and accurately.
Managing SaaS contracts in spreadsheets vs. in TrueRev
| Spreadsheets | TrueRev | |
|---|---|---|
| Contract data | Spread across files and versions | One place |
| Upgrades, cancellations and expansions | Updated by hand | Tracked as contract events with history |
| Renewals | Tracked by hand | Renewal process automated |
| Revenue schedules | Built separately by hand | Built from your contract data |
| QuickBooks | Manual journal entries | Connects to QuickBooks Online |
See also pricing and TrueRev vs Maxio.
What our customers are saying
Contract workflow questions, answered
What is the difference between contract management and contract lifecycle management?
Contract lifecycle management usually covers drafting, negotiating and signing contracts. Contract management for finance focuses on tracking each contract's terms and changes so billing, revenue schedules and reports stay accurate. TrueRev is built for the finance side.
What are contract events?
Contract events are the changes a contract goes through: new deals, upgrades, cancellations and expansions. Keeping them with each contract gives you a clear history, which supports accurate revenue schedules and forecasting.
How do upgrades and cancellations affect revenue recognition?
They change the amount or the period of revenue to recognize, so the revenue schedule has to change with them. Your accountant decides how ASC 606 applies to a given change.
Can I import deals from HubSpot?
Yes. TrueRev imports closed-won deals from HubSpot, proposes matches to your QuickBooks customers and products, and your finance team confirms them before a contract is created.
Does TrueRev work with QuickBooks Online?
Yes. You can connect TrueRev to QuickBooks Online and sync customer information, invoices and your chart of accounts. See the QuickBooks integration.
How much does TrueRev cost?
See the pricing page for current plans. A 14-day free trial is available.
Want to see a demo?
we offer a 14-day free trial.